FACULTY RESOURCES
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Manuals, Policies & Guides
Board of Regents Policy Manual
The Board of Regents Policy manual collects, organizes and publishes the directives and policies of the BOR, applicable to Georgia State and its fellow public colleges and universities in the University System of Georgia. The link below will take you directly to Section 8.0, which refers to personnel policies. Topics in Section 8.0 include but are not limited to:
- Personnel Definitions
- General Policies for All Personnel
- Employment
- Holidays
- Leave
- EEO
- Retirement
- Salary Administration
- Conduct
- Faculty-Specific Policies
- Appointments
- Regents’ Professorships
- Tenure/Non-Tenure Track positions
- Discipline
- Contracts
- Development
Conflict of Interest Policies/Outside or External Activities
The Office of Legal Affairs lists university and system policies, and has links to relevant forms, at the link below. Specifically, at this link, you will find:
- University policies about
- Gifts and gratuities
- Conflicts of commitment and conflicts of interest
- Transacting business with the State of Georgia
- Amorous Relationships
- Forms
- Request for Approval to Engage in External Activities
- State Business Transaction Form
Faculty Handbook
The Georgia State University Faculty Handbook provides new and continuing faculty members ready access to two important kinds of information: 1) general information about the policies and procedures that impact faculty, and 2) resources to support faculty. Please note that the Faculty Handbook does not index all policies affecting faculty; there are other important policies and procedures specific to the University’s colleges, schools, departments, and other units that should be consulted as the need arises. This Faculty Handbook is not intended to create a contract between Georgia State University and its Faculty or to set forth terms and conditions of employment, but all faculty are responsible for complying with any and all Georgia State University policies.
Faculty Grievance Policy (PolicyStat)
The Faculty Grievance Policy exists to provide a fair and equitable process to resolve faculty grievances for alleged violations of University policy, procedure or established practice. Access the latest version of this policy through GSU PolicyStat (use your campus ID and password).
Family Leave at Georgia State: A Faculty Guide
In the course of their employment at Georgia State University, faculty members may need to take time off from work due to family events such as the birth of a child, adoption, or to take care of a family member. This document provides the different options available to faculty to arrange for such leave. We strongly encourage faculty members to discuss these options with their unit head in advance of the event (if possible) or initiating a request.
Georgia State Policy Library: Up-to-Date University Policies via PolicyStat
The Georgia State Policy Library contains GSU’s university-wide policies. The information includes policy statements, the approval and effective dates, what body approved the policy, what office implements and manages the policy (referred to as the Responsible Office) and what members of the community are impacted by the policy. In most cases, the library does not include procedures related to the policies.
Instead of static PDF documents, this system is dynamic and is updated as new policies are enacted.
Please Note: The Georgia State Policy Library does not contain college, division, or departmental policies, nor does it include student admission policies or standards. For information on policies implemented by a specific college, school, division or department, please check their respective web pages.
Search Legal Affairs Forms & Guides
So that you have the most recent, approved form or document, search for legal affairs forms, guides and policies through the links below at the Office of Legal Affairs website.
Materials include but are not limited to:
- Affiliation agreements
- Fair use basics and checklist
- Campus filming policy
- Outside activity disclosure
- Alcohol policies and request to serve form
- Contract routing
- Performance and speaker agreements
- Intellectual property forms
- Facilities use agreements
- … and more.
If you cannot find the form, policy or guide that you need, you can contact Legal Affairs at [email protected].
Promotion, Tenure & Review
Interfolio Review, Promotion and Tenure (RPT) and Interfolio Dossier
Interfolio Review, Promotion & Tenure (aka RPT) is a secure, online collaboration platform that provides customizable tools to manage all of the documents, workflows, data, committees, communication, and outcomes associated with review-based academic decisions.
A key component of Georgia State University’s partnership with Interfolio is the individual Dossier account that each Georgia State faculty member receives. This is a private account to help you collect and manage materials for your professional reviews. You will be the only one to see what’s in your Dossier, and you can keep it for life (without charge and regardless of whether you remain at Georgia State University).
Hiring, Relocation & Onboarding
Faculty Hiring: Policies, Procedures, Templates/Forms, and Other Resources
The Faculty Hiring page here at the Office of Faculty Affairs website includes:
- Policies
- Procedures
- Hiring procedures/steps, with information about hire packets
- Appointment/Supplemental Pay Guide
- Administrative Appointment Guidelines & Procedures
- Tenure on Appointment
- Joint Appointment
- Endowed Chairs and Professorships
- Offer Letter Templates
- Resources
- Credentialing
- Appointment Types & Terminology
- Job Codes in OneUSG
- Advertisements and Recruitment Practices
Relocation 101: A Guide to Moving to Metro Atlanta
Learn more about moving to metro Atlanta with this guide, including helpful information about K-12 schools, motor vehicles, transportation, utilities, healthcare, dining, festivals, culture, and the neighborhoods and communities of the region GSU calls home.
New Faculty Information – Orientation, Onboarding and the New Faculty Onboarding Checklist
This page will be updated each summer with the newest information about:
- New Faculty Orientation
- Part-Time Instructor Development Day
- The newest edition of the GSU Faculty Onboarding Checklist
Updates will be posted no later than August 1 – if not earlier – each year.
Information Systems
Interfolio Review, Promotion and Tenure (RPT) and Interfolio Dossier
Interfolio Review, Promotion & Tenure (aka RPT) is a secure, online collaboration platform that provides customizable tools to manage all of the documents, workflows, data, committees, communication, and outcomes associated with review-based academic decisions.
A key component of Georgia State University’s partnership with Interfolio is the individual Dossier account that each Georgia State faculty member receives. This is a private account to help you collect and manage materials for your professional reviews. You will be the only one to see what’s in your Dossier, and you can keep it for life (without charge and regardless of whether you remain at Georgia State University).
IPORT
IPORT is a web-based application that provides access to summarized and detail data that is stored in the university data warehouse, such as reports on enrollment, admissions, grades, graduation, retention, curriculum, faculty teaching duties and student housing. This reporting system provides decision-makers with instant access to historical data and makes it easy to analyze the data and recognize trends over a given span of time. IPORT displays data from the Spring semester 2005 until the present, with data for the current semester being refreshed nightly until the midpoint of the term.
Most of the data are displayed in an aggregated format and is available to the public. However, some reports are restricted to GSU faculty and staff.
Additional Helpful Resources
COACHE at Georgia State
Georgia State is undertaking a second multi-year improvement cycle through the Collaborative on Academic Careers in Higher Education (COACHE) Faculty Satisfaction process. Considered the “gold standard” in the field, it is a program from the Harvard Graduate School of Education.
About COACHE
The Collaborative on Academic Careers in Higher Education (COACHE) is a research-practice partnership based in the Harvard Graduate School of Education. COACHE studies the work lives of faculty with a focus on actionable data to support academic administrators. Studies are conducted in partnership with college and university leaders (both faculty and administrative) with an emphasis on using the data collected to improve the academic workplace.
COACHE II
COACHE II is the second survey and improvement cycle undertaken by Georgia State. A survey of full-time faculty who had been at Georgia State for more than a year was conducted during the Spring 2023 Semester, and results were shared during the following fall. An action plan based on the results has been developed at the university level, published in June 2024, and college/unit-level action plans will be published in the fall 2024 semester. Learn more about the timeline, find a summary of results, and learn more about the next steps through the link below.
Events and Calendars
Center for Excellence in Teaching, Learning & Online Education (CETLOE) Workshops, Seminars & Events
Center for Excellence in Teaching, Learning & Online Education (CETLOE) Workshops, Seminars & Events
CETLOE provides curated workshops and events for faculty and staff to expand skills, reignite their passion and connect with colleagues. These events help participants develop new skills, stay informed about higher education trends and foster connections with colleagues.
Get Involved
Emeriti Association
The President of Georgia State University bestows the title Emeritus/Emerita, on faculty and administration who have distinguished themselves through research, teaching and/or service with ten or more years of honorable and distinguished service. The Emeriti Association provides faculty with a space for fellowship with fellow emeriti and for continuing connection to and with Georgia State.
Faculty Affinity Groups/Assembly of Faculty Affinity Leaders (AFAL)
In the report of the Commission for the Next Generation of Faculty, tasked to identify challenges and opportunities for addressing faculty inclusion and belonging, the commission highlighted the need to promote conversations and community engagement among faculty, especially those from underrepresented groups.
In response to this recommendation, the Next Generation of Faculty’s Implementation Steering Committee proposed establishing organizations of faculty interested in engagement, community-building and advocacy among individuals who share the same identity or interests.
Beginning in 2020, several groups were formed, including:
- Faculty of the African Diaspora Association (FADA)
- GSUVETS
- PRISM
- Asian/Asian American Faculty Identity Group (AAAFIG)
- LACCHI Faculty Affinity Group (Latina/o/x, Chicana/o/x, Caribbean, Hispanic and Indigenous)
- Women
- Non-Tenure Track Faculty
- GSU Chairs
Additionally, at their discretion, groups may choose to include to open membership to staff as well. Those groups include:
Learn how you can get involved by clicking the link below to go to the AFAL page at the Belonging@GSU website.
Handouts & Multimedia: Faculty Affairs SharePoint Portal
The Office of Faculty Affairs has a multitude of handouts and multimedia from various workshops and seminars, available to GSU faculty with their GSU campus ID and password. The main portal is available at this link, but for your convenience we’ve included direct links to some of the more frequently accessed pages, handouts and videos at the portal.
Frequently Accessed Materials
Institutional Information
Units Reporting to the Provost
In addition to the colleges, Institute for Biomedical Sciences, the School of Public Health and the University Library, the following units also report to the Office of the Provost:
Additionally, the Associate Provost for Strategic Initiatives and the university-wide Executive Officer for Entrepreneurship report to the Provost’s Office.
Instructional & Research Resources
Center for Excellence in Teaching, Learning & Online Education (CETLOE)
The Center for Excellence in Teaching, Learning and Online Education advances the scholarship and practice of exemplary instruction at Georgia State University, providing evidence-based guidance and resources to enhance student success.
- Workshops and events
- Teaching Advancement
- Teaching Technology
- Learning Design
- Funding & Awards
Constructing a Syllabus: University & System Requirements, Recommendations & Tips
Learn more about constructing a course syllabus, including university requirements, requirements of the Board of Regents under Core IMPACTS (core curriculum), in addition to university recommendations, recommendations by the experts at CETLOE, and other tips in crafting a syllabus.
Documenting Student Success Activities
Georgia State University is a national model of student success, supporting students in reaching their learning and graduation goals. GSU has a number of student success programs and initiatives, works closely with the National Institute of Student Success and has made Student Success 2.0 one of four pillars in the strategic plan. Here, we outline the many ways instructors can support student success within their classrooms, assignments and mentorship.
Georgia State University and the University of System of Georgia now require faculty instructors to document the way they support students through student success activities. Documenting student success activities is required in annual reviews, as well as within reviews for promotion and/or tenure.
CETLOE has provided some helpful tips at the link below.
Find Research Support: University Research Services & Administration
Georgia State University’s Research Services & Administration works to support world-class research across the institution.
Services include:
- Proposals & Funding
- Training
- Compliance & Safety
- Research Technology
- Data Capture
- Advanced Research Computing
- Research & Environmental Safety
- Technology Commercialization
- and more…
Access Frequently Used Research Systems
Mentoring & Wellness
Personal & Family Resources
Faculty and Staff Assistance (FASA)
Faculty and Staff Assistance (FASA) is an internal Employee Assistance Program (EAP), providing services including confidential consultations, crisis interventions, short-term counseling, assessments and referrals. These services are offered to faculty, staff, retirees and eligible dependents.
GSU Child Care Facilities
Georgia State has the Child Development Program through the Department of Early Childhood and Elementary Education at the College of Education & Human Development. Facilities include the Lanette L. Suttles Child Development Center at Dahlberg Hall and the Capitol Hill Child Enrichment Center on Decatur Street. Faculty, staff, alumni and students can enroll their children in these programs. Learn more by clicking the link below.
Programs
Advancement of Women
The Advancement of Women supports the advancement of faculty, administrators, and staff in academic and administrative leadership positions within the university. Run through the Office of Faculty Affairs, the AofW offers a variety of development, mentoring, and networking opportunities to support faculty, staff, and administrators in their professional growth and advancement.
Provost’s Visiting Scholars Program
This program brings to Georgia State University promising and leading faculty from across the globe for short-term (1-2 week) visits. This program serves a two-fold purpose: These visitors will enrich the intellectual life of the campus at the department level and above, and they will be positioned to communicate Georgia State University’s strengths to potential future faculty members, graduate students and postdoctoral fellows. In this way, the program will enhance ongoing faculty recruitment efforts.
Executive Leadership Academy for Women (ELAW)
Leadership Academy for Women Faculty (LAWF)
The Leadership Academy for Women Faculty (LAWF) program is an eight-month cohort-based leadership development experience for faculty members at Georgia State University. The program seeks to empower current and emerging leaders who are committed to self-discovery, lifelong learning, career advancement, and leading from where they are.
NCFDD
NCFDD is an independent professional development, training, and mentoring community for over 83,000 faculty, post-docs, and grad students, dedicated to supporting academics in making successful transitions throughout their careers. The organization offers workshops, professional development training, and intensive mentorship programs that provide concrete, empirically tested strategies for increasing productivity, and pays special attention to the challenges faced by underrepresented faculty.
Through GSU’s institutional membership, GSU faculty members can enroll in a free sub-account to access the center’s online resources on topics such as increasing writing productivity, prioritizing and managing time, cultivating mentors, securing external funding, and maintaining work-life balance.
The Leadership Hour
The Leadership Hour is a leadership development program open to all faculty, from all ranks, at Georgia State, and was inaugurated in during the spring 2024 semester.
Workshops feature special guests who discuss their own leadership practices, including learning from mistakes and experiences.
Representing & Promoting Your Work Publicly: Georgia State Stock Photos, Templates, Logo Usage and Publicity Services
Design Templates
Design templates are available through Design Conductor, a web-based template tool that allows users to create a variety of materials with customized copy, photos and approved logos without design software. The system produces web- and print-ready files. Print-ready files are directly linked for production by PawPrints, the university’s printing service. University faculty and staff can log into the template system with a CampusID and password to get started. Powerpoint Templates can be accessed through the Digital Asset Library.
GSU Stock Photos
Georgia State faculty and staff have access to a standard “global collection” of stock images taken by the central PR & Marcomm department for purposes related to university activities and business.
Additional photos are available to the communications offices within the colleges, schools and institutes, as well as other communications personnel (including in the Office of the Provost).
Media Relations at Georgia State
Public relations and marketing are handled both through a central department of PR & Marketing Communications as well as communications offices within the degree-granting colleges, schools and institutes, and through other units which may have communications staff of their own. For your convenience, links to directories are listed below.
Stay Up-to-Date: Information Sources at Georgia State
Provost’s Office Newsletter and News Feed
The Office of the Provost publishes a newsletter distributed to all faculty and staff, usually twice in the fall and spring semesters. Additionally, the office has its own news feed for news regarding academic affairs matters.
Below, you will find links to the newsletter archives and to the Provost’s news feed.
By default, all faculty and staff are subscribed to the Provost’s Office Newsletter. If you are not receiving it, please contact the Provost’s Office communications staff to ensure that you are included in the distribution list. If you wish to unsubscribe, please visit https://provost.gsu.edu/news/newsletter/, and scroll down to the unsubscribe section of the page.
News Hub
Georgia State maintains a central News Hub that contains news and feature articles from across the colleges, schools and institutes at the university. It is maintained by the central Department of Public Relations and Marketing Communications, with contributions from the central department and the directors of communications within the colleges, schools and institutes.